Privacy Policy
At Talent Spot UK (“we”, “our”, or “us”), accessible at talentspotuk.com, we are committed to safeguarding the privacy and personal data of every user and customer. Protecting your personal data is a core value of our organization, and we are fully aligned with the principles of data minimization, transparency, and accountability as mandated by the General Data Protection Regulation (“GDPR”) and the California Consumer Privacy Act (“CCPA”), among other applicable privacy regulations.
This Privacy Policy outlines how we collect, use, disclose, store, and protect the personal data of individuals interacting with talentspotuk.com, as well as your rights and choices in relation to that data.
1. Scope of this Policy and Role of Data Controller
This Privacy Policy applies to all users of talentspotuk.com, including visitors, registered users, customers, and individuals contacting us via our communication channels. For the purpose of applicable data protection laws, Talent Spot UK is the “Data Controller” of your personal data. As Data Controller, we determine the purposes and means by which your personal data is processed.
If you are a California resident, this Policy also outlines your rights under the CCPA.
2. Categories of Personal Data We Process
We collect and process personal data only to the extent required for lawful and specified purposes. The categories of personal data we process include the following:
a) Usage Data
We collect information about your interactions with our website, including:
– IP address
– Browser type and version
– Operating system
– Device identifiers
– Access times and referral URLs
– Page views and navigation paths
– Session duration and activity logs
b) Account Data
If you register for an account or use our platform, we process:
– Full name
– Address (billing and/or shipping)
– Email address
– Phone number
– Account credentials (encrypted)
c) Profile Data
This includes:
– Purchase history
– Service preferences
– Opt-in and opt-out choices for marketing
– Behavioral patterns and interests inferred through your use of the website
d) Communication Data
When you contact us (e.g., via email at [email protected] or contact forms), we collect:
– Correspondence records
– Support and service-related queries
– Feedback and survey responses
e) Technical Data
Used for diagnostics and functionality, including:
– Device type and model
– Browser plug-ins
– Language settings
– Time zone settings
– System configurations
f) Transaction Data
When you complete a purchase or contract for our services, we process:
– Payment method and transaction details (handled via secure third-party processors)
– Delivery address
– Invoice and billing details
g) Preference Data
We collect your preferences in relation to:
– Marketing and communication consent
– Topics and services of interest
– Notification settings
3. Legal Bases for Processing Your Data
We only process your data lawfully, with justification grounded in the GDPR, including:
– Consent: When you have explicitly consented for a specific purpose (e.g., marketing communications).
– Performance of a Contract: When processing is necessary to fulfill a service or transaction you have requested.
– Legitimate Interests: For the administration, improvement, and security of our website or communication with you, provided those interests are not overridden by your rights.
– Legal Obligation: When we are required to comply with applicable laws and regulations.
4. Your Rights
In accordance with GDPR and applicable law, you are entitled to:
– Right of Access: Request access to the personal data we hold about you.
– Right of Rectification: Request correction of inaccurate or incomplete data.
– Right to Erasure: Ask us to delete your personal data, subject to legal limitations.
– Right to Restriction: Restrict or suppress the use of your data under certain conditions.
– Right to Data Portability: Receive a copy of your personal data in a structured, commonly used, and machine-readable format.
– Right to Object: Object to processing carried out on the basis of legitimate interests or direct marketing.
California residents may also exercise the right to:
– Know what categories of personal data we collect and sell
– Opt out of the sale or sharing of personal data
– Not be discriminated against for exercising their privacy rights
To exercise any of these rights, email us at [email protected].
5. Security Measures
We use a range of appropriate technical and organizational measures to safeguard your personal data, including:
– End-to-end encryption of sensitive data in transit and at rest
– Secure server infrastructure
– Roles-based access controls
– Regular staff training on data protection
– Periodic audits and penetration testing
– Routine backup and disaster recovery systems
6. International Data Transfers
Your data may be transferred and stored in jurisdictions outside of your own, including those that may not have equivalent data protection laws. In such cases, we ensure adequate safeguards are in place, such as the use of Standard Contractual Clauses approved by the European Commission for international data transfers, and we comply fully with applicable regional privacy regulations.
7. Data Retention
We retain personal data only as long as necessary to fulfill the purposes stated in this Policy or as required by applicable law. Retention periods vary by data category:
– Account and Profile Data: Retained for the duration of the user relationship and up to 7 years after cancellation for legal and contractual reference.
– Transaction Data: Retained for 7 years for tax and accounting requirements.
– Communication Data: Retained for 3 years after the last correspondence.
– Usage and Technical Data: Retained for 12–24 months to assess platform performance, security, and usage analytics.
– Preference Data: Retained until consent is withdrawn or updated.
8. Cookie Policy
We use cookies and similar technologies when you visit talentspotuk.com. These include:
a) Essential Cookies
Required for the functioning and navigation of the website, such as login authentication and session management.
b) Functional Cookies
Enhance your experience by remembering your preferences and settings.
c) Analytics Cookies
Help us understand how users engage with the site using tools such as Google Analytics.
d) Performance Cookies
Used to optimize loading times, responsiveness, and user interface elements.
9. Cookie Management and Compliance
When you first visit talentspotuk.com, a cookie banner allows you to set and modify your cookie preferences. You may also adjust your settings in your browser to refuse or delete cookies. We honor “Do Not Track” (DNT) signals as required by CCPA and provide options to opt out of targeted advertising.
For GDPR compliance, we obtain consent before setting non-essential cookies and allow you to withdraw that consent at any time.
10. Children’s Privacy
We do not knowingly collect or process personal data relating to children under the age of 13. If we become aware that such data has been collected without verified parental consent, we will take appropriate steps to delete the information. Parents or legal guardians who believe their child has provided personal data may contact us at [email protected].
11. Updates to This Policy
We may amend this Privacy Policy to reflect changes in legal requirements, technology, or our business practices. Any significant changes will be prominently communicated through the website. Continuing to use talentspotuk.com after the changes are posted constitutes your acceptance of the revised terms.
12. Contact
If you have any questions, concerns, or requests related to this Privacy Policy or the handling of your personal data, please contact us directly at:
We take our privacy responsibilities seriously and are committed to complying with all applicable data protection laws, including the GDPR, CCPA, and other international standards.