Privacy Policy for Talent Spot UK
At Talent Spot UK, accessible via talentspotuk.com, we are fully committed to respecting and protecting your privacy. We understand that the security of your personal data is of paramount importance, and we are dedicated to safeguarding it in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). This Privacy Policy outlines the types of information we collect, how we use and protect it, and the rights you have regarding your personal data.
1. Introduction
Talent Spot UK values your trust. This Privacy Policy reflects our dedication to data protection, transparency, and ethical data handling practices. Whether you use our services online or engage with us through other means, we strive to protect your personal information with strong safeguards and clear accountability.
2. Scope of Policy and Role as Data Controller
This Privacy Policy applies to all personal data collected by or on behalf of Talent Spot UK through talentspotuk.com and any affiliated services. For the purposes of applicable data protection legislation, Talent Spot UK acts as the “data controller” of your personal data.
As a data controller, we determine the purposes and means of processing your personal information and ensure that such processing complies with all applicable legal requirements.
3. Categories of Data We Process
We may collect and process the following categories of personal data:
a. Usage Data
Includes data about how you use our website, such as IP addresses, browser types, operating systems, referral sources, pages viewed, session duration, and other diagnostic data.
b. Account Data
Includes personal identifiers such as your full name, residential or business address, email address, and telephone number provided when creating or managing your account.
c. Profile Data
Includes purchasing history, product interests, service preferences, behavioral analytics, and any information you voluntarily provide in profile settings.
d. Communication Data
Includes correspondence with our support teams, completed contact forms, chat transcripts, and email or telephone communications.
e. Technical Data
Includes device identifiers, system configuration, geolocation data (as permitted), internet service provider data, and performance diagnostics.
f. Transaction Data
Includes details related to financial transactions, including order history, payment methods, billing addresses, and delivery details.
g. Preference Data
Includes your consent selections for receiving newsletters, marketing communications, service updates, and recorded product interests.
4. Legal Bases for Processing Personal Data
We rely on the following legal bases to lawfully process your personal data:
– Consent – when you voluntarily provide data or opt-in to marketing communications.
– Contract – where processing is necessary for the performance of a contract with you, such as for delivering services you have requested.
– Legitimate Interests – where processing is necessary for our legitimate interests, such as fraud prevention, website improvement, or service delivery optimization, and does not override your fundamental rights.
– Legal Obligation – where processing is required to comply with applicable laws and regulations.
5. Your Data Protection Rights
Under the GDPR and, where applicable, the CCPA, you have the following rights concerning your personal data:
– Right of Access – to request copies of the personal data we hold about you.
– Right to Rectification – to request corrections to inaccurate or incomplete personal data.
– Right to Erasure – to request deletion of your personal data, subject to legal obligations.
– Right to Restrict Processing – to request a temporary or permanent halt to the processing of your data.
– Right to Data Portability – to receive your data in a structured, commonly used, and machine-readable format or request its transfer to a third party.
– Right to Object – to object to the processing of your data under certain conditions, including the use of personal data for direct marketing.
– Right Not to Be Subject to Automated Decision-Making – including profiling, in cases where it has legal or significant effects on you.
California residents may also exercise additional rights under the CCPA, including:
– Right to Know – what categories and specific pieces of personal information we collect.
– Right to Delete – to request deletion of personal data subject to certain exceptions.
– Right to Opt-Out – of the sale of personal data. (Note: Talent Spot UK does not sell personal data.)
– Right to Non-Discrimination – for exercising privacy rights.
To exercise any of these rights, please contact us at: [email protected].
6. Security Measures
We implement strict administrative, technical, and physical security measures to protect your personal data, including:
– Industry-standard encryption protocols (SSL/TLS)
– User access controls and authentication
– Regular system updates and vulnerability testing
– Secure data backup and disaster recovery procedures
– Staff training in data security best practices
While we take reasonable steps to protect your personal data, no method of transmission over the Internet or method of electronic storage is entirely secure.
7. International Data Transfers
If we transfer your personal data to countries outside the United Kingdom, European Economic Area (EEA), or your country of residence, we ensure appropriate safeguards are in place. These safeguards may include:
– Use of European Commission-approved Standard Contractual Clauses
– Transfers to entities certified under recognized international data protection frameworks
– Binding Corporate Rules or other lawful mechanisms
We comply with all legal requirements relating to transborder data flows and ensure adequate levels of data protection.
8. Data Retention
We retain your personal data only for as long as necessary for the purposes it was collected or as required by law. Retention periods vary based on the data category:
– Usage and Technical Data: retained for up to 12 months for analytics
– Account, Profile, and Communication Data: retained while the account is active plus 6 years
– Transaction Data: retained for up to 7 years for financial and legal compliance
– Marketing Consent Records: retained until revoked or unsubscribed
Subject to these policies, data may be anonymized and used indefinitely for statistical purposes.
9. Cookie Policy
Our website uses cookies and similar technologies to enhance user experience, ensure website functionality, and compile aggregated usage statistics. Cookies we use fall into the following categories:
a. Essential Cookies – required for core website functionality and user authentication
b. Functional Cookies – enable personalization and remember user preferences
c. Analytics Cookies – gather usage data to improve website performance and content relevance
d. Performance Cookies – monitor system performance and error tracking
10. Cookie Management and Legal Compliance
Upon your first visit to talentspotuk.com, a cookie banner will prompt you to accept or manage your cookie preferences in compliance with GDPR and CCPA regulations. You can control or disable cookies via your browser settings or use our cookie management panel available on our website.
California residents may opt out of cookie-based data sharing under the CCPA. We honor browser-based “Do Not Track” and global privacy control signals, where applicable and technically feasible.
11. Protection for Children Under 13
We do not knowingly collect or solicit personal data from minors under the age of 13. If you believe that we may have inadvertently collected such information, please contact us at [email protected]. If we learn that we have collected personal data from a child under 13 without verifiable parental consent, we will delete the information promptly.
12. Policy Updates & User Notifications
We reserve the right to make changes to this Privacy Policy from time to time in line with legal, operational, or service changes. When updates are made, we will reflect those changes on talentspotuk.com and, where appropriate, notify you through user-facing communication methods such as email or dashboard alerts. Continued use of our website following changes constitutes your acceptance of the updated policy.
13. Contact Us
If you have questions, concerns, or would like to exercise any of your data protection rights, you may contact us at:
Talent Spot UK
Email: [email protected]
Website: https://talentspotuk.com
We are committed to full compliance with data protection laws and strive to maintain the highest standards of privacy. Please don’t hesitate to reach out if you have any privacy-related concerns.